8 Essential Bits of Office Equipment for a New Business Office

By Ashutosh Jha → Last Updated on Monday, March 18, 2019
Are you ready to launch your very own business? If so, there are plenty of important decisions for you to make. One of the daunting tasks that are probably on your “to-do” list is to purchase office equipment. Should you buy brand new items or lease equipment to be cost-effective?

Buying office equipment might sound like an intimidating task.

8 Office Equipment For New Business Office

Read here on eight essential pieces of office equipment you’ll need to start off on the right foot. These are essential office equipment for new business office and consistant of gadgets from all department.

1. Business Telephone System

Your business telephone system will be your most basic method to communicate with vendors and customers. Some features you should look for include the following:


Auto attendant

This function replaces a human receptionist when it presents callers with a list of choices to direct their call. For example, these “phone trees” can give callers the option to reach a specific employee at their desk. Other options include speaking with a departmental general representative.

Conference Features

This feature allows connects two or more extensions to connect to share in on the same conversation. Some conferencing features systems only allow internal callers to be connected.

Voice Mail

Voicemail collects incoming messages to be left for employees who are on another line or unavailable. that are unavailable or on the phone. With some systems, you can forward voicemail messages to another employee's email.

Call Holding and Forwarding

Call holding allows you to put a caller on hold to wait while you address another matter. The call forwarding function lets you send your incoming calls to voicemail or to another extension within your office.

Voice over Internet Protocol

Voice over Internet Protocol (VoIP), allows you to make phone calls over the internet. This is a new communication system that transmits audio signals over the internet rather than the traditional public telephone network. One example of a voice over IP system is the popular video conferencing platform, Skype.

2. Desktop Computers and Software Suite

In today’s technological age, desktop computers should be on any standard office equipment list. Each of your workstations should have a desktop computer that’s meant to stay at that one location. This equipment includes a peripheral monitor, mouse, keyboard and either a vertical or horizontal tower form.

A software suite includes two or more software applications bundled and sold together. These applications share a common user interface to integrate with each other. This integration helps users to perform related tasks. Common software applications include word processing, email servers, and spreadsheet capabilities.

3. Computer Network and Internet Connection

Your network and internet connections are your communication vehicle between your employees and the rest of the world. The internet service connects you to the world wide web. Your network connects all employees to common documents and communications used by everyone.

Be sure you have switches and Ethernet cabling to support all of your employees. You will also need a router and modem to connect them to the internet as well.

Your router could be your most important piece of equipment to connect your staff to the internet. Routers operate on dual and triple bands that send traffic to multiple networks.

These multiple networks are necessary if your staff and customers need to connect to different wi-fi networks.

4. Office Printer

Large offices might benefit from want a common printer that can print pump out more pages per minute. These businesses should also look for those printers that have larger ink cartridges and paper tray capacity.

Decide if your business needs a system that can handle large format print outs. You should also consider whether you need color or, black-and-white prints on a regular basis.

5. Shredder

A paper shredder is mechanical equipment used to slice paper into thin strips or fine particles. This piece of business office equipment is helpful in destroying confidential or sensitive records. Use a shredder to protect everything from your employee’s personal information to a customer list.

6. Mailing Equipment

Weight scales and postage software can help your company ship catalogs or product samples. Envelope and address label printers are other common forms of mailing equipment. This automated equipment can save your business precious time and money.

7. Time Clock

If you have employees paid an hourly wage for their service, you should add a time clock to your business equipment list. A time clock records an employee’s arrival and departure time from work. Time clocks can eliminate mistakes by accurately recording staff’s start and end times.

Some time clock systems can upload attendance information and export it to your payroll system. These systems help provide for a timely and accurate paycheck distribution process. This information is also helpful for payroll audits as well.

Decide how you want your employees to sign in before every shift. This will dictate where your time clock should physically sit.

8. Office Supplies

Think of office supplies as all the equipment you store in and on top of your desk. They are all those consumable products you use to write, collate or clean with. Pens, paperclips, and paper towel for the breakroom come to mind.

Some other common office essentials include:

  • Pencils
  • Black all-purpose markers
  • Highlighters
  • Correction fluid
  • Printer paper
  • Business cards
  • Letterhead
  • Regular envelopes (4 1/8 x 9 1/2 inches)
  • Postage stamps
  • Notepads
  • File folders
  • Stapler and staples
  • Scissors
  • Binder clips
  • Clear tape and tape dispenser
  • First-aid kit
  • Fire extinguisher
  • Facial tissues
  • Broom
  • Dustpan
  • Garbage bags
  • Batteries
  • Shredder oil
  •  

Next Steps to Getting the Right Office Equipment

Having the right office equipment can keep you comfortable and your staff productive. You too, can find the best equipment that’s affordable and gets the job done right.

Research the internet to find a phone system dealer near you. Attend business or office technology trade shows to see the latest phone system styles and meet vendors in your area.

Check your local newspaper to find any closing businesses that might be auctioning off their office equipment. You could save a ton of money. You’ll also help save the environment by keeping equipment out of the landfill.

Don’t forget to check our website for more money saving tricks for small businesses. We’re here to keep you and your business growing for years to come.
Ashutosh Jha

Ashutosh Jha is a professional blogger, Blog and IT Consultant. He writes about Blogging, SEO, Making Money, Internet Marketing and Web Design.
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